Bidding Workflow

Obtain the GC's name company and contact details (phone number or email).

Draft a brief professional script or email template introducing yourself and your company.

Choose a quiet environment free of distractions.

Have a notepad and pen ready for taking notes.

Dial the GC's number during business hours.

Greet the GC by name and introduce yourself and your company.

Explain the purpose of your call and express interest in their project.

Open your email GC and create a new email.

Use the GC's name in the greeting and personalize the message.

Clearly state your purpose and express interest in their project.

Review the email for clarity and professionalism.

Attach any relevant documents (e.g. company brochure).

Send the email and set a reminder to follow up in a few days.

Record the date time and method of contact in your CRM system.

Note any initial responses or feedback from the GC.

If you made a phone call and reached voicemail leave a brief message and send a follow-up email.

If no response to the email within a week send a polite follow-up message.

Contact the GC via phone or email to suggest three potential dates and times for the meeting.

Ensure the proposed times are within normal business hours.

Wait for the GC's response and confirm a mutually convenient time.

If the initial suggestions don't work propose alternative dates.

Send a calendar invitation to the GC with the confirmed date time and location (or virtual meeting link).

Include a brief agenda outlining the purpose of the meeting.

Draft an agenda covering key discussion points such as project scope budget timeline and any specific requirements from the GC.

Share the agenda with the GC ahead of the meeting.

Collect any relevant materials or documents needed for the meeting (e.g. brochures past project examples note-taking tools).

Inform any team members who need to attend the meeting.

Brief them on their roles and the key points to discuss.

Follow up with the GC a day before the meeting to confirm attendance and address any last-minute changes.

Ensure that the meeting room (if in-person) or virtual meeting setup is ready.

Update your CRM with the scheduled meeting details and any relevant notes.

Set reminders for the team members involved.

Review any preliminary information gathered about the GC and their project.

Bring any necessary materials (e.g. brochures past project examples note-taking tools).

Introduce yourself and any team members present.

Outline the agenda and purpose of the meeting.

Ask open-ended questions to understand the GC's project requirements.

Take detailed notes on project scope budget timeline and any specific needs or preferences.

Clarify any uncertainties and confirm the GC's expectations.

Address any initial questions or concerns the GC may have.

Highlight your company's experience and past projects relevant to the GC's needs.

Explain how your company can meet the GC's project requirements.

Summarize the key points discussed during the meeting.

Confirm the next steps and any follow-up actions needed.

Provide clear and concise answers to any additional questions from the GC.

Ensure the GC feels confident about your understanding of their project needs.

Thank the GC for their time and express enthusiasm for the project.

Confirm the agreed-upon next steps and timeline for follow-up.

Record meeting notes in your CRM and share them with relevant team members.

Set reminders for any follow-up tasks discussed during the meeting.

Analyze the information gathered during the discovery meeting regarding the project scope budget and timeline.

Compare the GCs project scope budget and timeline with your company's capabilities and current workload.

Determine if the project fits within your operational and financial parameters.

Hold a meeting with key team members to discuss the GC's project and its feasibility.

Get input from relevant departments (e.g. project management finance operations).

Identify any potential challenges or red flags that could impact the project's success.

Discuss possible solutions or mitigations for these challenges.

Consider the potential for a long-term relationship with the GC.

Assess the strategic value of the project beyond immediate financial gain.

Decide whether to proceed with the GC based on the assessment.

Ensure that the decision aligns with your company's strategic goals and resources.

Inform the relevant team members of the decision to proceed or not proceed with the GC.

Assign responsibilities for next steps based on the decision.

Record the decision and the rationale behind it in your CRM system.

Update the GC's profile and project status accordingly.

Log into your company's CRM system using your credentials.

Navigate to the section for creating a new GC.

Enter the GC's name company name and contact information (phone number email address).

Create a new project record linked to the GC.

Enter project-specific information such as project name type scope budget and timeline.

Upload detailed notes from the discovery meeting.

Ensure all relevant information is captured including the GC's needs preferences and any specific requirements.

Enter the names and contact details of any key stakeholders or decision-makers in the GC's organization.

Schedule follow-up tasks and reminders for any upcoming actions (e.g. site visit proposal submission).

Assign these tasks to the appropriate team members.

Attach any pertinent documents to the GC's record such as initial emails project briefs and meeting agendas.

Double-check all entered information for accuracy and completeness.

Ensure there are no typos or missing data.

Save the GC and project records.

Update the project status to reflect the current stage (e.g. "Discovery Completed").

Inform relevant team members that the GC information and project details have been recorded.

Ensure they know where to find the information in the CRM system.

Contact the GC via phone or email to suggest three potential dates and times for the site visit.

Ensure the proposed times are within normal business hours and consider the GC's availability.

Wait for the GC's response and confirm a mutually convenient time.

If the initial suggestions don't work propose alternative dates.

Send a calendar invitation to the GC with the confirmed date time and location.

Include a brief agenda outlining the purpose of the site visit and any preparation needed.

Draft an agenda covering key points to discuss during the site visit such as project requirements site conditions and any specific concerns from the GC.

Share the agenda with the GC ahead of the visit.

Collect any relevant materials or documents needed for the site visit (e.g. site plans measuring tools safety gear).

Notify any team members who need to attend the site visit.

Brief them on their roles and the key points to discuss.

Follow up with the GC a day before the site visit to confirm attendance and address any last-minute changes.

Ensure the GC has all the necessary information and is prepared for the visit.

Update your CRM with the scheduled site visit details and any relevant notes.

Set reminders for the team members involved.

Review the project details and any specific GC requirements documented in the CRM.

Gather necessary tools and equipment (e.g. measuring tape camera notepad safety gear).

Ensure you have the correct address and directions to the site.

Plan to arrive at least 15 minutes early to account for any unforeseen delays.

Greet the GC upon arrival and introduce any team members present.

Briefly review the agenda and purpose of the site visit with the GC.

Walk through the entire site with the GC to get an overall sense of the project area.

Take detailed notes and photographs of key areas and any existing conditions that might affect the project.

Evaluate the current state of the site including accessibility existing structures and any potential hazards.

Note any environmental factors (e.g. weather conditions soil type vegetation) that may impact the project.

Engage the GC in a detailed discussion about their specific needs and expectations for the project.

Clarify any uncertainties and ensure all GC requirements are thoroughly understood.

Identify any site-specific challenges that could impact the project (e.g. limited access utility lines zoning restrictions).

Discuss possible solutions or approaches to address these challenges with the GC.

Record all observations measurements and GC feedback in your notepad or digital device.

Ensure that all critical information is captured accurately and comprehensively.

Summarize the key findings from the site visit with the GC.

Discuss the next steps in the project process including any follow-up actions required.

Immediately after the visit update the CRM with all site visit notes photographs and any additional information gathered.

Share the documented findings with relevant team members and assign any follow-up tasks.

Ensure your camera or smartphone is fully charged.

Bring a notepad and pen or a digital device for taking notes.

Have a measuring tape or other measurement tools ready if needed.

Begin by taking wide-angle photos of the entire site to capture the overall context and layout.

Make sure to include significant landmarks or reference points in these photos.

Take detailed photos of specific areas that are crucial to the project (e.g. potential work zones existing structures access points).

Ensure these photos clearly show any relevant features or conditions.

Photograph any existing conditions that could affect the project (e.g. damage obstacles utilities).

Take multiple photos from different angles to provide a comprehensive view.

If measurements are needed take photos showing measurement tools in place for reference.

Record the measurements in your notes ensuring they are accurate and clear.

As you take photos write corresponding notes that describe what each photo depicts and why it is important.

Include observations about the condition dimensions and any relevant GC comments.

In your notes identify and label key features of the site referencing the corresponding photos.

Use clear and concise descriptions to avoid confusion later.

Review your notes and photos on-site to ensure you have captured all necessary details.

Check for any missed areas or important features that need additional documentation.

After the site visit organize your notes and photos in a logical order.

Label photos with corresponding notes for easy reference.

Upload all notes and photos to your CRM system ensuring they are correctly linked to the project record.

Share the documentation with relevant team members and highlight any critical observations or issues.

Begin the discussion by outlining the purpose of this part of the visit.

Explain that understanding their needs preferences and expectations is crucial for project success.

Ask open-ended questions to encourage the GC to share their vision and overall goals for the project.

Examples: "What are your main goals for this project?" or "Can you describe your ideal outcome?"

Delve into specific requirements the GC has for the project.

Ask about functional needs (e.g. specific features or areas) and any must-have elements.

Discuss any stylistic or design preferences the GC has.

Ask about preferred materials colors and any other aesthetic considerations.

Ensure the GC's expectations regarding budget timeline and quality are clear.

Ask about any particular concerns or priorities they have.

Record the GC's responses and any specific instructions or preferences they mention.

Use a structured format to organize the information (e.g. needs preferences expectations).

Seek clarification on any points that are not fully understood.

Ask for examples or additional details to ensure complete understanding.

Summarize the main points discussed to confirm your understanding with the GC.

Repeat back their key needs preferences and expectations to ensure nothing is missed.

Provide immediate feedback or answers to any concerns the GC raises.

Reassure them about how these will be handled in the project plan.

After the site visit update your notes in the CRM with all the details from the discussion.

Ensure the information is accessible to all relevant team members.

During the site visit invite the GC to ask any questions they may have.

Inform them that you will provide detailed written responses after the visit.

Note any questions the GC asks during the site visit.

Ask the GC to send any additional questions via email for clarity and completeness.

Review all questions received from the GC.

Ensure you have a clear understanding of each question.

Write responses that are straightforward and easy to understand.

Avoid technical jargon using layman's terms when necessary.

Reference specific details from the site visit previous discussions or documents that address the GC's questions.

Provide examples or attach relevant documents if necessary.

If you do not know the answer to a question acknowledge it honestly.

Assure the GC that you will find the necessary information and follow up promptly.

Proofread your answers to ensure clarity and correctness.

Make sure all points are addressed and that the responses are professional.

Email the written answers to the GC ensuring all questions are covered.

Offer to discuss any answers further if needed.

Update the CRM with details of the GC's questions and the written responses provided.

Include any follow-up items and assign them to the relevant team members.

Invite the GC to ask any questions they might have during initial communications.

Assure them that their concerns and queries are important for a successful project.

Ask the GC to send their questions via email or another written form.

Ensure you have received all their queries before proceeding.

Carefully read through each question to understand the GC's concerns and needs.

Highlight any points that may require additional clarification or research.

If any part of their query is unclear send a follow-up email asking for further details.

Ensure you fully understand the GC's questions before drafting responses.

Write responses that are straightforward and easy to understand.

Avoid technical jargon using layman's terms when necessary.

Reference specific project details previous discussions or documents that address the GC's questions.

Provide examples or attach relevant documents if necessary.

If you do not know the answer to a question acknowledge it honestly.

Assure the GC that you will find the necessary information and follow up promptly.

Proofread your answers to ensure clarity and correctness.

Make sure all points are addressed and that the responses are professional.

Email the written answers to the GC ensuring all questions are covered.

Offer to discuss any answers further if needed.

Update the CRM with details of the GC's questions and the written responses provided.

Include any follow-up items and assign them to the relevant team members.

Collect all relevant bid documents from the GC including specifications requirements and any additional materials.

Carefully read through all provided documents to understand the project scope requirements and specifications.

Highlight key points and sections that need further attention.

Extract and list the critical project requirements such as materials timelines quality standards and specific deliverables.

Note any mandatory compliance and regulatory requirements.

Develop a comprehensive checklist based on the bid specifications and requirements.

Ensure the checklist includes all critical elements that must be addressed in your bid.

Evaluate the feasibility of meeting each requirement within the given timeframe and budget.

Identify any potential challenges or constraints and consider possible solutions.

Share the bid documents and checklist with relevant team members (e.g. project managers estimators subcontractors).

Gather input and feedback from the team to ensure all aspects are covered.

Assess the cost implications of meeting the bid requirements.

Calculate the estimated costs for materials labor equipment and other necessary resources.

Identify any risks associated with the bid specifications and requirements.

Develop mitigation strategies to address these risks effectively.

Compile a detailed report summarizing your analysis of the bid specifications and requirements.

Include the checklist feasibility assessment cost analysis and risk evaluation.

Review the analysis report with key stakeholders and decision-makers in your organization.

Obtain approval to proceed with the bid based on the thorough analysis conducted.

Gather all initial contact information provided by the GC including names titles and contact details.

Request and review the GC's organization chart if available.

Identify individuals who hold relevant positions related to the project.

Visit the GC's website to learn more about their team structure and key personnel.

Use LinkedIn to find additional information about potential stakeholders and decision-makers.

Ask the GC directly for a list of key stakeholders and decision-makers for the project.

Ensure you obtain detailed information including their roles and responsibilities.

Determine which departments within the GC's organization are most likely to be involved in the project (e.g. project management procurement finance).

Create a list of key contacts including their names titles roles and contact information.

Include individuals from relevant departments who may influence the project.

Assess the level of influence and decision-making authority of each identified stakeholder.

Categorize them based on their impact on the project (e.g. high medium low).

Share the list of identified stakeholders and decision-makers with the GC for verification.

Confirm that the list is accurate and complete.

Enter all verified stakeholder and decision-maker information into your CRM system.

Ensure that each contact is linked to the appropriate project record.

Share the list of key stakeholders and decision-makers with relevant team members.

Ensure everyone involved in the project understands who the primary contacts are and their roles.

Review all gathered project details including scope budget GC requirements and key stakeholders.

Ensure you have a clear understanding of the GC's expectations and the project's unique aspects.

Analyze current market conditions and trends related to the project.

Identify potential competitors and their strengths and weaknesses.

Establish clear objectives for the bid such as winning the contract maximizing profit or establishing a long-term relationship with the GC.

Ensure these objectives align with your company's strategic goals.

List all the deliverables required for the bid submission including technical proposals cost estimates timelines and compliance documents.

Ensure you understand all submission requirements and deadlines.

Assign responsibilities to team members for each aspect of the bid preparation.

Ensure that each task has a designated owner and sufficient resources for completion.

Prepare detailed cost estimates including materials labor equipment and overheads.

Include potential contingencies and ensure all estimates are realistic and competitive.

Outline all key milestones and deadlines for the bid preparation and submission.

Include internal review stages GC meetings and final submission dates.

Compile all the information into a comprehensive bid strategy document.

Include the project overview objectives key deliverables resource allocation cost estimates and timeline.

Conduct an internal review of the bid strategy document with key team members.

Revise the strategy based on feedback and ensure it meets all GC requirements and internal standards.

Share the final bid strategy and timeline with all relevant team members.

Ensure everyone understands their roles and responsibilities and is committed to meeting the deadlines.

Clearly outline the scope of the project including all tasks and deliverables.

Ensure the scope aligns with the GC's expectations and initial consultation details.

Prepare a rough estimate of the project costs including materials labor equipment and overheads.

Include potential contingencies and ensure the budget reflects realistic costs.

Create a preliminary project timeline that outlines key milestones and deadlines.

Ensure the timeline is feasible and aligns with the GC's required completion date.

List the key team members who will be involved in the project including their roles and responsibilities.

Highlight any relevant experience or expertise that adds value to the project.

Describe the approach and methodology that will be used to complete the project.

Include details on project management processes quality control measures and communication plans.

Emphasize the benefits and value your company brings to the project.

Include any unique selling points past successes or GC testimonials that support your proposal.

Gather any supporting documents such as preliminary drawings project plans or case studies.

Ensure these documents reinforce the information provided in the proposal.

Compile all the information into a preliminary project proposal document.

Ensure the document is well-organized professional and clearly communicates your understanding of the project.

Conduct an internal review of the proposal with key team members.

Revise the document based on feedback and ensure it is error-free and meets all GC requirements.

Prepare any additional materials needed for presenting the proposal to the GC such as visual aids or slide decks.

Ensure you are ready to address any questions or concerns the GC may have during the presentation.

Review all initial project information including scope GC requirements and any preliminary notes from consultations.

Ensure you have a clear understanding of the project's main components and objectives.

Break down the project into key components and tasks.

List all major activities materials and resources required for the project.

Collect up-to-date cost data for all materials needed for the project.

Consult with suppliers and subcontractors to get current pricing for labor and services.

Calculate the labor costs based on the number of hours required for each task and the hourly rates of your team members.

Include any additional labor-related expenses such as overtime or specialized skills.

Sum the costs of all materials required for the project.

Include potential contingencies for price fluctuations or unforeseen material needs.

Estimate the costs for any equipment rental or usage required for the project.

Include overhead costs such as project management administrative expenses and utilities.

Outline a rough timeline for the project identifying key milestones and deadlines.

Estimate the duration of each task and ensure the timeline aligns with GC expectations.

Identify potential risks that could impact project costs or timelines.

Include contingency amounts in your cost estimate to account for these uncertainties.

Combine all cost components (labor materials equipment overhead) into a total project cost estimate.

Ensure the estimate is presented clearly with all assumptions and contingencies noted.

Review the rough estimate with key team members to validate accuracy and completeness.

Make any necessary adjustments based on feedback and additional information.

Review the project scope and identify all the subcontracting and material needs.

Create a detailed list of services and materials that will require quotes.

Identify reputable subcontractors and suppliers who can provide the required services and materials.

Use industry contacts online directories and recommendations from colleagues to compile a list of potential vendors.

Check the credentials licenses and experience of the potential subcontractors and suppliers.

Look for reviews references and past project examples to ensure they meet your quality standards.

Draft a comprehensive RFQ document that includes detailed specifications quantities timelines and any special requirements.

Ensure the RFQ is clear and precise to avoid misunderstandings.

Reach out to the identified subcontractors and suppliers via email or phone.

Introduce yourself and your company explain the project and request their participation in the quoting process.

Send the RFQ document to the potential subcontractors and suppliers.

Include a deadline for submission and any additional instructions for the quoting process.

After a few days follow up with the vendors to confirm they received the RFQ and to address any questions they may have.

Reiterate the submission deadline and provide any necessary clarifications.

Maintain a log of all RFQs sent and track responses received.

Ensure all responses are recorded for easy reference.

Ensure all subcontractors and suppliers have submitted their quotes by the specified deadline.

Organize and compile all received quotes in a designated folder or system for easy access.

Check each quote to ensure it includes all requested information such as pricing terms and any specified requirements.

Contact vendors if any quotes are missing information or need clarification.

Create a comparison table to evaluate the quotes side by side.

Include key factors such as price delivery timelines quality of materials and terms of service.

Evaluate the quality and reliability of each subcontractor and supplier based on their past performance references and credentials.

Consider factors such as their experience reputation and ability to meet deadlines.

Look for any significant discrepancies between quotes and investigate the reasons behind them.

Ensure that all quotes are based on the same project specifications and requirements.

Consider the overall value for money each quote offers not just the lowest price.

Take into account the quality of materials workmanship and the vendor's reliability.

Share the quotes and your initial assessments with relevant team members.

Gather their input and feedback to ensure all perspectives are considered.

Summarize your findings and evaluations in a report.

Include the comparison table and any notes on quality reliability and value for money.

Identify which quotes are most favorable and prepare for any necessary negotiations.

Develop a strategy for negotiating better terms or pricing with the preferred vendors.

Based on the reviews and team consultations finalize your recommendations for which subcontractors and suppliers to engage.

Prepare to present your recommendations to the decision-makers for final approval.

Ensure all subcontractor and supplier quotes have been collected and reviewed.

Organize the quotes in a way that makes them easily accessible.

Align each quote with the corresponding components of the project.

Ensure each aspect of the project is covered by the received quotes.

Replace preliminary cost estimates with the actual quotes from subcontractors and suppliers.

Ensure all costs are updated accurately in the project estimate.

Include any necessary markups for overhead and profit.

Add contingencies to cover potential unforeseen costs.

Check the updated project estimate to ensure all figures add up correctly.

Review the totals to ensure they reflect the integrated quotes accurately.

Record all changes made to the project estimate based on the integrated quotes.

Ensure all updates are well-documented for transparency and future reference.

Share the updated project estimate with relevant team members for review.

Ensure there are no discrepancies or omissions before finalizing.

Once reviewed and confirmed finalize the project estimate.

Prepare it for inclusion in the overall project proposal.

Organize a meeting with key team members involved in the project.

Ensure all relevant participants are available and informed about the purpose of the meeting.

Send the preliminary proposal to all team members ahead of the meeting.

Allow sufficient time for them to review the document individually.

Highlight key sections of the proposal that require particular attention.

Prepare any supporting documents or data that may be needed during the review.

Begin the meeting by outlining the agenda and goals.

Go through the proposal section by section checking for accuracy in project scope cost estimates timelines and deliverables.

Encourage team members to point out any inaccuracies missing information or inconsistencies.

Take detailed notes on all identified issues for correction.

Collect feedback on the proposal's clarity comprehensiveness and alignment with project goals.

Note any suggestions for improvement or additional information needed.

Delegate specific tasks for correcting identified issues to appropriate team members.

Set deadlines for making the necessary revisions.

Carefully review the bid documents provided by the GC.

Identify all specified requirements standards and regulations that must be met.

Develop a checklist based on the bid requirements and applicable local regulations.

Include items such as required certifications documentation technical specifications and any other criteria specified in the bid documents.

Compare the completed proposal against the compliance checklist.

Ensure each item on the checklist is addressed in the proposal.

Check that all required documentation such as licenses certifications and insurance is included and up-to-date.

Ensure these documents meet the specific requirements outlined in the bid documents.

Review the technical specifications in the proposal to ensure they align with the bid requirements.

Confirm that all proposed solutions and materials meet the required standards.

Verify that the proposal complies with any relevant local state or federal regulations.

Ensure all necessary permits and legal requirements are addressed.

Note any discrepancies or areas where the proposal does not fully comply with the bid requirements.

Make necessary adjustments to address these issues.

Perform a final review of the proposal with key team members to ensure all compliance issues have been resolved.

Ensure the proposal is accurate complete and ready for submission.

Record the compliance verification process noting any changes made and confirming that all requirements have been met.

Keep this documentation for future reference.

Examine all preliminary cost estimates including labor materials equipment and overheads.

Ensure all initial estimates are accurate and up-to-date.

Integrate the finalized quotes from subcontractors and suppliers into the project estimate.

Ensure all costs are correctly aligned with the project scope and requirements.

Calculate the final labor costs based on detailed project schedules and hourly rates.

Include any additional labor-related expenses such as overtime or specialized skills.

Confirm the costs for all required materials ensuring they match the latest market prices.

Include contingencies for potential price fluctuations or unforeseen material needs.

Estimate the final costs for any equipment rental or usage required for the project.

Include overhead costs such as project management administrative expenses and utilities.

Incorporate contingency amounts to cover potential unforeseen costs or risks.

Ensure the contingencies are realistic and based on project complexity.

Check the overall totals to ensure all figures add up correctly.

Verify that the estimate accurately reflects all project components and cost elements.

Share the detailed project estimate with relevant team members for a final review.

Ensure all team members agree on the accuracy and completeness of the estimate.

Examine the project scope deliverables and GC requirements.

Ensure you have a clear understanding of all tasks and milestones.

Break the project into key phases and milestones.

List all significant events deliverables and deadlines.

Detail all tasks required to complete each phase.

Identify dependencies between tasks and determine the sequence of activities.

Estimate the time required to complete each task.

Use past project data and team input to ensure accuracy.

Assign team members subcontractors and equipment to each task.

Ensure resources are available and properly allocated.

Create a draft timeline using project management software or tools.

Plot tasks durations and dependencies to visualize the project flow.

Share the draft timeline with the project team for feedback.

Adjust the timeline based on input and resolve any scheduling conflicts.

Add buffer time to account for potential delays or unforeseen issues.

Ensure the timeline remains realistic and achievable.

Review the finalized timeline with key stakeholders.

Ensure all parties agree on the schedule and responsibilities.

Document the comprehensive project timeline in a clear and accessible format.

Distribute the timeline to the GC and all relevant team members.

Collect all necessary documents including the scope of work project estimate project timeline terms and conditions and any value engineering options.

Ensure all documents are up-to-date and reflect the latest project details.

Review each document to ensure accuracy and completeness.

Verify that all information aligns with GC requirements and project specifications.

Identify potential cost-saving alternatives and value engineering options.

Clearly document these alternatives explaining the benefits and any trade-offs involved.

Ensure all documents follow a consistent format and style.

Use the same fonts headers and layout to maintain a professional appearance.

Merge all documents into a single comprehensive bid proposal file.

Organize the file with clear section headings for easy navigation.

Review the compiled proposal to ensure consistency across all sections.

Ensure there are no conflicting details or discrepancies between documents.

Include any required legal disclaimers and details about insurance coverage.

Ensure this information is clearly stated and easy to understand.

Gather any additional required documentation such as certifications licenses and references.

Ensure all supporting documents are included and properly formatted.

Perform a final review of the entire proposal with key team members.

Check for any errors omissions or necessary adjustments.

Save the final proposal in a format suitable for GC submission (e.g. PDF).

Ensure the file is properly named and ready for delivery to the GC.

Review the GC's instructions for submitting the bid proposal.

Ensure you understand the required format method of delivery and any specific submission guidelines.

Ensure the final bid proposal includes all necessary components such as the scope of work estimate timeline terms and conditions value engineering options and supporting documentation.

Double-check that all documents are accurate and complete.

Ensure the proposal is formatted according to the GC's specifications.

Combine all documents into a single file if required and ensure it is properly organized.

Conduct a final review of the entire proposal to check for any errors or omissions.

Ensure all sections are clear professional and free of typos.

Gather all materials required for submission including digital files and any physical copies if needed.

Ensure you have the correct contact details for the GC.

Decide on the best method to submit the proposal based on GC instructions (e.g. email online portal physical delivery).

Prepare any necessary tools or accounts for the chosen submission method.

Submit the bid proposal through the specified method.

If submitting electronically send the file via email or upload it to the GC's online portal.

If submitting physically ensure the documents are delivered to the correct address.

Request confirmation of receipt from the GC to ensure the proposal has been received.

Follow up with the GC if confirmation is not received within a reasonable time frame.

Record the submission details including the date time and method of delivery.

Keep a copy of the submitted proposal and any correspondence with the GC for future reference.

Set reminders to follow up with the GC after submission based on the expected decision timeline.

Prepare to address any additional questions or provide further information if requested.