Construction Workflow

Step 1: Conduct Pre-Mobilization Meeting

Gather the crew to discuss the project scope, safety protocols, and individual responsibilities. Ensure everyone understands the project timeline and objectives.

Step 2: Inspect Equipment and PPE

Check all equipment for functionality and safety compliance. Ensure all crew members have the necessary PPE, including hard hats, gloves, and harnesses.

Step 3: Transport Equipment to Site

Load equipment onto transport vehicles, ensuring it is securely fastened. Use appropriate lifting techniques to prevent injury.

Step 4: Set Up Safety Barriers

Upon arrival, set up safety barriers around the work area to protect the crew and the public. Ensure all barriers are clearly visible and stable.

Step 5: Assemble Scaffolding and Ladders

Assemble scaffolding according to manufacturer instructions, ensuring it is level and secure. Position ladders at a safe angle and check for stability.

Step 6: Conduct Safety Briefing

Hold a safety briefing to review potential hazards and emergency procedures. Ensure all crew members are aware of their roles in maintaining a safe work environment.

Step 7: Verify Communication Equipment

Check that all communication devices are operational. Establish a communication protocol for the crew to follow during the project.

Step 8: Begin Work

Once all equipment is set up and safety measures are in place, the crew can begin work on the restoration project. Monitor the site continuously for safety and efficiency.

Step 1: Prepare safety materials

Gather all necessary safety materials including the site-specific safety plan, emergency contact list, and personal protective equipment (PPE) such as hard hats, gloves, and safety harnesses. Ensure that all materials are up-to-date and comply with regional safety regulations.

Step 2: Assemble the roofing crew

Ensure all crew members are present and accounted for. Conduct a roll call if necessary. Choose a location that is safe and free from distractions for the briefing.

Step 3: Review the safety plans

Go over the site-specific safety plan in detail. Highlight key areas such as fall protection measures, electrical safety, and weather-related precautions. Use visual aids if available to enhance understanding.

Step 4: Distribute PPE

Hand out personal protective equipment to each crew member. Ensure that everyone knows how to properly use and maintain their PPE. Check that all equipment fits correctly and is in good condition.

Step 5: Explain emergency procedures

Detail the emergency procedures including evacuation routes, assembly points, and the location of first aid kits. Ensure everyone knows who the designated first aid responders are and how to contact emergency services.

Step 6: Outline safe work practices

Discuss safe work practices specific to roofing and storm damage restoration. Emphasize the importance of maintaining a clean work area, using tools correctly, and being aware of surroundings at all times.

Step 7: Encourage questions and feedback

Invite crew members to ask questions or provide feedback on the safety procedures. Address any concerns or suggestions they may have. This helps ensure everyone is on the same page and feels comfortable with the safety measures.

Step 8: Document the briefing

Record the details of the briefing including the date, time, attendees, and topics covered. Use a standardized form if available. This documentation is important for compliance and future reference.

Step 1: Schedule Coordination Meeting

• Arrange a meeting with the GC and other subcontractors to discuss the project timeline and coordination needs

• Confirm the date time and location for the meeting

Step 2: Prepare Agenda

• Draft an agenda covering key points for discussion such as project milestones task sequencing and potential conflicts

• Share the agenda with all participants ahead of the meeting

Step 3: Attend Coordination Meeting

• Attend the coordination meeting with the GC and other subcontractors

• Discuss the roofing schedule dependencies and any site-specific requirements

Step 4: Identify Overlapping Tasks

• Identify any overlapping tasks or potential conflicts with other subcontractors

• Work together to develop a plan to minimize disruptions and ensure smooth workflow

Step 5: Establish Communication Channels

• Set up communication channels for ongoing coordination such as a project management app regular check-in meetings or a dedicated group chat

• Ensure everyone knows how to reach each other for updates and problem-solving

Step 6: Define Roles and Responsibilities

• Clarify the roles and responsibilities of each party involved

• Ensure everyone understands their tasks and how they fit into the overall project plan

Step 7: Discuss Safety Protocols

• Review safety protocols and ensure all subcontractors are aware of and adhere to the site safety plan

• Coordinate on shared safety measures and emergency procedures

Step 8: Agree on Site Logistics

• Discuss site logistics including equipment storage access points and material delivery schedules

• Ensure there is a clear plan for managing site resources and avoiding congestion

Step 9: Document Agreements

• Document all agreements and action items from the meeting

• Share the documented agreements with all participants to ensure everyone is aligned

Step 10: Monitor and Adjust

• Regularly monitor the progress and adherence to the coordination plan

• Adjust the plan as needed based on project developments and feedback from the GC and subcontractors

Step 1: Prepare the Material List

Compile a comprehensive list of all roofing materials required for the project. Ensure the list is detailed and includes quantities, specifications, and any special order items.

Step 2: Coordinate the Delivery Schedule

Work with suppliers to establish a delivery schedule that aligns with the project timeline. Confirm delivery dates and times, and ensure that the site is prepared to receive materials.

Step 3: Inspect the Delivered Materials

Upon delivery, inspect all materials for damage, defects, or discrepancies. Use the material list as a reference to ensure all items are accounted for and meet quality standards.

Step 4: Document the Delivery

Record the delivery details, including date, time, and condition of materials. Take photographs if necessary and obtain signatures from the delivery personnel.

Step 5: Check Against the Purchase Order

Compare the delivered materials with the purchase order (PO) to ensure accuracy. Verify quantities, specifications, and any special instructions.

Step 6: Report Any Discrepancies

If there are any discrepancies between the delivery and the PO, report them immediately to the supplier and project manager. Document the issue and follow up for resolution.

Step 7: Store Materials Safely

Ensure that all materials are stored in a safe and secure location on-site. Protect materials from weather damage and theft by using tarps, locks, and other security measures.

Step 8: Communicate and Document with the Team

Inform the project team of the delivery status and any issues encountered. Update project documentation to reflect the current inventory and any actions taken.

Step 1: Conduct Initial Inspection

Inspect the roof deck for any debris, damage, or irregularities. Ensure the surface is clear and safe for further work.

Step 2: Remove Debris

Clear all debris from the roof deck using a broom or blower. Ensure the surface is clean to prevent any issues during installation.

Step 3: Repair Damage

Inspect for dry rot, holes, or other damage. Use appropriate materials to repair any issues, ensuring the deck is structurally sound.

Step 4: Check for Proper Slope

Verify that the roof deck has the correct slope for water drainage. Adjust as necessary to meet project specifications.

Step 5: Inspect Penetrations and Flashings

Examine all roof penetrations and flashings for integrity and proper installation. Repair or replace as needed.

Step 6: Verify Fasteners

Ensure all fasteners are secure and properly installed. Tighten or replace any loose or missing fasteners.

Step 7: Ensure Proper Ventilation

Check that the roof deck has adequate ventilation to prevent moisture buildup. Install additional vents if necessary.

Step 8: Document Findings

Take pictures and notes of the roof deck condition and any repairs made. Ensure documentation is clear and complete.

Step 9: Confirm Readiness

Communicate with the crew and project management team to confirm the roof deck is ready for installation. Address any concerns before proceeding.

Step 1: Select Appropriate Material

Choose the correct type of underlayment and moisture barrier based on the project specifications and local building codes. Consider factors such as climate, roof pitch, and material compatibility.

Step 2: Measure and Cut Underlayment

Measure the roof area accurately. Use a utility knife and straight edge to cut the underlayment to size, ensuring it fits the roof dimensions with minimal waste.

Step 3: Install Drip Edge

Install the drip edge along the eaves and rakes of the roof. Secure it with roofing nails, ensuring it is flush with the roof edge to direct water away from the fascia.

Step 4: Apply Underlayment

Roll out the underlayment horizontally across the roof, starting at the bottom edge. Overlap each row by at least 4 inches. Secure with roofing nails or staples, ensuring fasteners are flush but not tearing the material.

Step 5: Overlap Edges and Seal Penetrations

Ensure all edges are overlapped properly to prevent water ingress. Use roofing tape or sealant around roof penetrations such as vents and chimneys to ensure a watertight seal.

Step 6: Install Moisture Barrier

If required, install a moisture barrier over the underlayment. Follow the same overlapping and sealing procedures to ensure complete coverage and protection.

Step 7: Check for Wrinkles and Bubbles

Inspect the installed underlayment for any wrinkles or bubbles. Smooth out any imperfections using a roller or by lifting and reapplying the material.

Step 8: Final Inspection and Documentation

Conduct a thorough inspection of the installation. Take photographs for documentation and ensure all areas are properly covered and sealed. Record any issues and report them to the project manager.

Step 1: Select Roofing Materials

Choose appropriate roofing materials based on building specifications, climate, and budget. Consider durability, aesthetics, and local building codes. Common options include asphalt shingles, clay tiles, and metal panels.

Step 2: Prepare the Roof Surface

Ensure the roof deck is clean, dry, and free of debris. Repair any damaged areas and install underlayment as per manufacturer instructions. Use a chalk line to mark guidelines for material placement.

Step 3: Install Starter Strips

Begin at the bottom edge of the roof. Install starter strips along the eaves to provide a secure base for the first row of roofing material. Ensure strips are aligned and fastened securely.

Step 4: Lay Roofing Material in Rows

Starting from the bottom, lay roofing materials in overlapping rows. Follow manufacturer guidelines for overlap and alignment. Use a nail gun or appropriate fasteners to secure each piece.

Step 5: Secure Materials Properly

Ensure all materials are fastened according to manufacturer specifications. Check for proper nail placement and avoid over-driving nails, which can damage the material.

Step 6: Install Flashing

Install flashing around roof penetrations, valleys, and edges to prevent water infiltration. Use metal flashing and secure it with roofing nails or screws. Seal joints with roofing cement.

Step 7: Install Trim and Finish Edges

Complete the installation by adding trim and finishing edges. Ensure all edges are sealed and trimmed to prevent wind uplift and water entry. Use appropriate tools for cutting and securing trim.

Step 8: Inspect Installation Thoroughly

Conduct a thorough inspection of the completed roof. Check for alignment, secure fastening, and proper sealing. Address any issues immediately to ensure roof integrity.

Step 9: Document the Installation

Take photos of the completed installation for records. Document any deviations from the plan and note any repairs made. Ensure all documentation is stored securely for future reference.

Step 1: Prepare the flashing

Gather all necessary materials and tools, including flashing, sealant, and cutting tools. Ensure the flashing is free from damage and suitable for the roof type.

Step 2: Clean the roof penetrations

Thoroughly clean the area around the roof penetrations to remove debris and ensure a proper fit. Use a brush or blower to clear dust and dirt.

Step 3: Measure and cut the flashings

Measure the dimensions of the roof penetrations and cut the flashing to size using tin snips or a metal shear. Ensure precise cuts for a snug fit.

Step 4: Install base flashing

Position the base flashing around the penetration, ensuring it extends beyond the edges. Secure it with roofing nails or screws, depending on the roof material.

Step 5: Apply sealant

Apply a generous bead of roofing sealant around the edges of the base flashing to prevent water ingress. Use a caulking gun for even application.

Step 6: Install step flashing

Install step flashing along the roof slope, interweaving it with each course of shingles. Secure each piece with nails, ensuring overlap for water shedding.

Step 7: Install counter flashing

Position counter flashing over the step flashing, embedding it into the wall or chimney mortar joint. Secure it with appropriate fasteners.

Step 8: Seal the flashing edges

Apply sealant to all exposed edges of the flashing to ensure a watertight seal. Smooth the sealant with a putty knife for a clean finish.

Step 9: Install additional flashing if needed

If additional protection is required, install extra layers of flashing, ensuring each layer is properly sealed and secured.

Step 10: Inspect the flashing installation

Conduct a thorough inspection of the flashing installation to ensure all components are securely fastened and sealed. Check for gaps or misalignments.

Step 1: Schedule the inspection

Coordinate with the project manager to schedule the inspection at a time that minimizes disruption to ongoing work. Ensure all relevant personnel are informed of the inspection schedule.

Step 2: Prepare the inspection checklist

Develop a comprehensive checklist that includes all critical aspects of the roofing installation, such as material quality, installation techniques, and safety compliance. Use previous inspection reports to update the checklist as needed.

Step 3: Gather necessary tools

Ensure you have all necessary tools for the inspection, including a camera for documentation, a tape measure, a flashlight, and personal protective equipment (PPE) such as a hard hat and safety glasses.

Step 4: Conduct a visual inspection

Walk the entire roof surface to visually inspect for any signs of damage, improper installation, or material defects. Pay special attention to seams, flashing, and penetrations.

Step 5: Check the insulation quality

Verify that the insulation is installed correctly and is free from moisture or compression. Ensure that the R-value meets the project specifications.

Step 6: Assess safety and compliance

Ensure all safety measures are in place, including fall protection systems and proper signage. Check that all work complies with OSHA standards and local building codes.

Step 7: Evaluate site cleanliness

Inspect the site for debris and ensure that all waste materials are properly disposed of. A clean site is essential for safety and efficiency.

Step 8: Document findings

Record all findings in a detailed report, including photographs and notes on any issues identified. Use a standardized format to ensure consistency.

Step 9: Communicate findings to the crew

Hold a meeting with the crew to discuss the inspection results. Highlight areas of concern and provide guidance on corrective actions needed.

Step 10: Follow up on corrections

Schedule a follow-up inspection to verify that all corrective actions have been completed. Update the inspection report to reflect the status of these corrections.

Step 1: Establish an Inspection Schedule with the GC

• Establish a schedule for periodic inspections with the General Contractor (GC) that aligns with key project milestones and critical phases

• Confirm inspection dates, times, and areas of focus with the GC and other relevant stakeholders

Step 2: Prepare Inspection Agendas and Documentation

• Prepare agendas for each inspection, outlining key points for discussion and specific areas to be inspected

• Gather necessary documents, such as project plans, specifications, and past inspection reports, for reference during inspections

Step 3: Notify Project Team and Subcontractors of Inspection Schedule

• Communicate the inspection schedule to the project team and all subcontractors, ensuring that all involved parties are aware of the upcoming inspections

• Confirm that all areas to be inspected are accessible and ready

Step 4: Participate in Joint Inspections with GC and Key Stakeholders

• Participate in joint inspections with the GC, client representatives, and key subcontractors

• Conduct a thorough walkthrough of the designated areas, noting compliance with project specifications and quality standards

Step 5: Document Inspection Findings and Decisions

• Document all findings and decisions made during the inspections, including any corrective actions required

• Take photos and detailed notes to ensure accurate record-keeping

Step 6: Follow Up on Agreed-Upon Actions from Inspections

• Follow up with the GC and subcontractors on any corrective actions or adjustments required based on the inspection findings

• Schedule follow-up inspections as needed to verify that issues have been resolved

Step 7: Update Project Records with Inspection Reports and Outcomes

• Update the project records with completed inspection reports, photos, and documentation of any agreed changes or actions taken

• Communicate key outcomes to the project team and stakeholders

Step 1: Identify Cleanup Areas

Survey the site to identify all areas requiring cleanup, including the roof and ground level. Mark these areas clearly to ensure comprehensive coverage.

Step 2: Gather Cleanup Supplies

Collect necessary supplies such as heavy-duty trash bags, brooms, shovels, gloves, and safety goggles. Ensure all team members have personal protective equipment (PPE).

Step 3: Sort Waste Materials

Separate waste into categories: recyclable materials, non-recyclable waste, and hazardous materials. Use labeled containers to avoid cross-contamination.

Step 4: Remove Debris from Roof

Carefully remove debris from the roof using brooms and shovels. Lower debris to the ground using a chute or bucket to prevent damage to the property.

Step 5: Collect Ground Level Debris

Gather debris from the ground, ensuring all waste is collected. Use rakes and brooms to ensure thorough cleanup.

Step 6: Dispose of Waste Properly

Transport non-recyclable waste to a designated landfill. Follow local regulations for disposal of hazardous materials.

Step 7: Recycle Materials

Take recyclable materials to a recycling facility. Ensure materials are clean and sorted according to facility requirements.

Step 8: Store and Return Unused Materials

Store unused materials in a secure location. Return any rented equipment to the supplier. Ensure all materials are accounted for.

Step 9: Inspect Final Cleanup

Conduct a final inspection of the site to ensure all debris is removed and the area is clean. Address any missed areas immediately.

Step 10: Document Cleanup Activities

Take photos of the cleaned areas and document the cleanup process. Notify the supervisor of completion and any issues encountered.

Step 1: Schedule the final inspection

Coordinate with the project manager and property owner to schedule a convenient time for the final inspection. Ensure that the roofing crew is available for any immediate corrections if needed.

Step 2: Prepare the inspection checklist

Create a comprehensive checklist that includes all aspects of the roofing work that need to be inspected. This should cover materials, installation quality, flashing, penetrations, and overall appearance.

Step 3: Gather necessary tools and equipment

Ensure you have all necessary tools such as a ladder, flashlight, moisture meter, camera, and the inspection checklist. Safety equipment like hard hats and harnesses should also be prepared.

Step 4: Perform a visual inspection

Conduct a thorough visual inspection of the roof surface. Look for any visible defects, debris, or damage. Ensure that the roof is clean and free of any materials that could cause future issues.

Step 5: Verify installation quality

Check that all roofing materials have been installed according to manufacturer specifications and industry standards. Pay special attention to the alignment and securement of shingles or panels.

Step 6: Inspect flashing and penetrations

Examine all flashing and roof penetrations such as vents, chimneys, and skylights. Ensure they are properly sealed and secured to prevent water infiltration.

Step 7: Check for uniformity

Ensure that the roofing materials are consistent in color and texture. Check for any irregularities that could affect the roof's appearance or performance.

Step 8: Test for leaks

Use a moisture meter to test for any hidden leaks. Pay special attention to areas around flashing and penetrations. Conduct a water test if necessary to ensure the roof is watertight.

Step 9: Document findings

Take detailed notes and photographs of any issues or areas of concern. Use the inspection checklist to ensure all areas have been reviewed and documented.

Step 10: Communicate with the crew

Provide feedback to the roofing crew based on the inspection findings. Discuss any necessary corrections or improvements and ensure they are addressed promptly.

Step 1: Prepare Substantial Completion Documentation

• Gather all necessary documentation to support the substantial completion of the roofing work

• Include inspection reports quality control records and photographs of the completed roof

Step 2: Draft Notification Letter

• Write a formal notification letter to the GC indicating that the roofing work is substantially complete

• Include a summary of the work performed the date of completion and any remaining minor items to be addressed

Step 3: Attach Supporting Documents

• Attach supporting documents to the notification letter such as the final inspection report and any punch list items

• Ensure all attachments are clearly labeled and organized

Step 4: Review with Project Manager

• Review the notification letter and supporting documents with the project manager

• Ensure all information is accurate and complete before sending

Step 5: Send Notification to GC

• Email or deliver the notification letter and supporting documents to the GC

• Ensure you use the correct contact information and request confirmation of receipt

Step 6: Confirm Receipt

• Follow up with the GC to confirm they have received the notification and supporting documents

• Address any questions or concerns they may have about the substantial completion

Step 7: Update Project Records

• Record the details of the notification in your project management system

• Include the date sent the recipient’s contact information and a copy of the notification letter

Step 8: Communicate with Team

• Inform the roofing crew and relevant stakeholders that the roofing work is substantially complete

• Provide any necessary instructions for addressing remaining punch list items