Construction Workflow

Step 1: Conduct Pre-Mobilization Meeting

Gather the crew to discuss the project scope, safety protocols, and individual responsibilities. Ensure everyone understands the project timeline and objectives.

Step 2: Inspect Equipment and PPE

Check all equipment for functionality and safety compliance. Ensure all crew members have the necessary PPE, including hard hats, gloves, and harnesses.

Step 3: Transport Equipment to Site

Load equipment onto transport vehicles, ensuring it is securely fastened. Use appropriate lifting techniques to prevent injury.

Step 4: Set Up Safety Barriers

Upon arrival, set up safety barriers around the work area to protect the crew and the public. Ensure all barriers are clearly visible and stable.

Step 5: Assemble Scaffolding and Ladders

Assemble scaffolding according to manufacturer instructions, ensuring it is level and secure. Position ladders at a safe angle and check for stability.

Step 6: Conduct Safety Briefing

Hold a safety briefing to review potential hazards and emergency procedures. Ensure all crew members are aware of their roles in maintaining a safe work environment.

Step 7: Verify Communication Equipment

Check that all communication devices are operational. Establish a communication protocol for the crew to follow during the project.

Step 8: Begin Work

Once all equipment is set up and safety measures are in place, the crew can begin work on the restoration project. Monitor the site continuously for safety and efficiency.

Step 1: Prepare safety materials

Gather all necessary safety materials including the site-specific safety plan, emergency contact list, and personal protective equipment (PPE) such as hard hats, gloves, and safety harnesses. Ensure that all materials are up-to-date and comply with regional safety regulations.

Step 2: Assemble the roofing crew

Ensure all crew members are present and accounted for. Conduct a roll call if necessary. Choose a location that is safe and free from distractions for the briefing.

Step 3: Review the safety plans

Go over the site-specific safety plan in detail. Highlight key areas such as fall protection measures, electrical safety, and weather-related precautions. Use visual aids if available to enhance understanding.

Step 4: Distribute PPE

Hand out personal protective equipment to each crew member. Ensure that everyone knows how to properly use and maintain their PPE. Check that all equipment fits correctly and is in good condition.

Step 5: Explain emergency procedures

Detail the emergency procedures including evacuation routes, assembly points, and the location of first aid kits. Ensure everyone knows who the designated first aid responders are and how to contact emergency services.

Step 6: Outline safe work practices

Discuss safe work practices specific to roofing and storm damage restoration. Emphasize the importance of maintaining a clean work area, using tools correctly, and being aware of surroundings at all times.

Step 7: Encourage questions and feedback

Invite crew members to ask questions or provide feedback on the safety procedures. Address any concerns or suggestions they may have. This helps ensure everyone is on the same page and feels comfortable with the safety measures.

Step 8: Document the briefing

Record the details of the briefing including the date, time, attendees, and topics covered. Use a standardized form if available. This documentation is important for compliance and future reference.

Step 1: Identify Subcontractors Present on Site

Upon arrival at the site, conduct a walkthrough to identify all subcontractors present. Use the project roster to verify their roles and responsibilities.

Step 2: Establish a Point of Contact

For each subcontractor, establish a primary point of contact. Exchange contact information, including phone numbers and email addresses, to facilitate communication.

Step 3: Hold a Coordination Meeting

Organize a meeting with all subcontractors to discuss the project timeline, deliverables, and any specific requirements. Ensure everyone understands their roles and the overall project objectives.

Step 4: Review Safety and Site Access Rules

Go over the safety protocols and site access rules with the subcontractors. Emphasize the importance of compliance to ensure a safe working environment.

Step 5: Confirm Communication Methods

Confirm how subcontractors should reach you for urgent matters. Establish preferred communication channels, such as phone calls for emergencies and emails for routine updates.

Step 6: Document Information

Keep a detailed record of all communications and agreements made with subcontractors. Use a logbook or digital tool to document meeting notes, contact information, and any changes to the project plan.

Step 7: Request Regular Updates

Ask subcontractors to provide regular updates on their progress. Set a schedule for these updates, such as daily briefings or weekly reports, to stay informed about the project's status.

Step 1: Confirm Material Orders and Delivery Schedules

• Confirm material orders and delivery schedules with suppliers, ensuring that all restoration and coating materials are scheduled to arrive on time based on the project timeline

• Communicate expected delivery dates to key team members and prepare for material receipt

Step 2: Inspect Delivered Materials for Quality and Completeness

• Inspect delivered materials upon arrival at the project site, checking for quality, quantity, and compliance with project specifications

• Look for visible defects, incorrect items, or missing materials and address any discrepancies promptly

Step 3: Update Inventory Records and Material Checklists

• Update inventory records and material checklists to reflect the materials received, noting quantities, descriptions, and any specific storage or handling instructions

• Link inventory records to the project file for easy tracking and auditing

Step 4: Store Materials in Designated Areas According to Safety Guidelines

• Store materials in designated areas on-site according to safety guidelines, ensuring that all items are properly labeled, organized, and protected from environmental conditions or unauthorized access

• Verify that all storage areas are secure and compliant with safety protocols

Step 5: Coordinate with Team Members to Distribute Materials as Needed

• Coordinate with team members, such as the site supervisor or crew leads, to distribute materials as needed for ongoing tasks

• Confirm that all materials are allocated according to the project plan and daily work schedules

Step 6: Communicate Delivery Status and Inventory Updates to Key Team Members

• Communicate delivery status and inventory updates to key team members, such as the project manager, site supervisor, and procurement officer

• Confirm that everyone is aware of the materials available and any potential shortages or issues

Step 7: Document Material Delivery and Inventory Checks in Project Records

• Document material delivery and inventory checks in project records and CRM, linking them to the project file for reference during ongoing work and follow-up audits

Step 1: Inspect the Roof Surface for Damage or Contaminants

• Inspect the roof surface for damage or contaminants, focusing on areas such as seams, flashing, and penetrations

• Identify any debris, mold, or structural issues that need to be addressed before applying coatings

Step 2: Remove Debris and Clean the Roof Surface Thoroughly

• Remove debris and clean the roof surface thoroughly, using appropriate tools and cleaning solutions to ensure a smooth and contaminant-free surface

• Pay special attention to removing dust, oil, and old coating residues

Step 3: Repair Minor Damage to Ensure a Smooth and Even Surface

• Repair minor damage, such as cracks, holes, or loose seams, to ensure a smooth and even surface for the restoration or coating application

• Use recommended patching materials and techniques for each specific type of roof

Step 4: Conduct a Moisture Test to Confirm Surface Readiness (if applicable)

• Conduct a moisture test to confirm surface readiness, using a moisture meter or similar tool to identify areas of trapped moisture or leaks

• Address any areas with elevated moisture levels before proceeding with coatings

Step 5: Prime Key Areas That Require Additional Adhesion (if applicable)

• Prime key areas that require additional adhesion, such as edges, penetrations, and high-traffic zones, to improve coating performance and longevity

• Use recommended primers and follow manufacturer guidelines for application

Step 6: Verify that the Roof Surface is Clean, Dry, and Ready for Coating

• Verify that the roof surface is clean, dry, and ready for coating, conducting a final visual inspection to confirm that all preparation tasks are complete

• Document any remaining concerns or areas that need further attention

Step 7: Document Roof Preparation Tasks in Project Records and CRM

• Document roof preparation tasks in project records and CRM, linking them to the project file for reference during ongoing work and quality control checks

Step 1: Identify and Prioritize Repair Areas Based on Inspection Findings

• Identify and prioritize repair areas based on inspection findings, focusing on critical issues such as structural weaknesses, leaks, or deteriorated materials

• Confirm that all identified issues align with the project plan and client expectations

Step 2: Gather the Necessary Materials and Tools for Repairs

• Gather the necessary materials and tools for repairs, ensuring that everything is readily accessible and organized for efficient task completion

• Verify that all materials meet project specifications and are compatible with the existing roof system

Step 3: Perform Repairs According to Best Practices and Manufacturer Guidelines

• Perform repairs according to best practices and manufacturer guidelines, using appropriate techniques for each type of damage or material

• Pay close attention to ensuring proper sealing, fastening, and alignment to maintain roof integrity

Step 4: Inspect and Test Repairs for Quality and Durability

• Inspect and test repairs for quality and durability, checking for proper adhesion, alignment, and water resistance

• Use tools such as infrared cameras, moisture meters, or visual inspections to confirm that all repairs meet standards

Step 5: Document Completed Repairs with Photos and Notes

• Document completed repairs with photos and notes, capturing key details such as repair locations, materials used, and techniques applied

• Organize photos and notes for easy reference during quality checks and client updates

Step 6: Communicate Repair Status to Key Team Members and Stakeholders

• Communicate repair status to key team members and stakeholders, such as the project manager, site supervisor, and client representative

• Confirm that all parties are aware of the completed repairs and any remaining concerns

Step 7: Save Repair Records in Project Files and CRM

• Save repair records in project files and CRM, linking them to the project file for reference during quality control checks and client meetings

Step 1: Select and Prepare the Appropriate Primer and Base Coat Materials

• Select and prepare the appropriate primer and base coat materials based on the project specifications and manufacturer recommendations

• Verify that all materials are in good condition and compatible with the existing roof system

Step 2: Set Up and Calibrate Application Equipment

• Set up and calibrate application equipment, such as sprayers or rollers, according to manufacturer guidelines and project requirements

• Conduct a test application on a small area to confirm that equipment is functioning correctly

Step 3: Apply Primer to Key Areas as Specified in Project Plan

• Apply primer to key areas as specified in the project plan, focusing on edges, penetrations, and areas with previous damage or repairs

• Follow recommended application techniques and drying times to ensure proper adhesion

Step 4: Inspect Primer Application for Coverage and Consistency

• Inspect the primer application for coverage and consistency, checking for any missed spots, pooling, or uneven layers

• Make adjustments or reapply primer as needed to achieve a uniform base

Step 5: Apply Base Coat in a Controlled and Even Manner

• Apply the base coat in a controlled and even manner, using the recommended techniques for the specific coating type (e.g., spray, roll, or brush)

• Maintain a consistent thickness and coverage to ensure durability and protection

Step 6: Allow the Base Coat to Dry and Cure According to Manufacturer Guidelines

• Allow the base coat to dry and cure according to manufacturer guidelines, avoiding foot traffic or additional work on the coated areas until fully set

• Monitor environmental conditions to ensure optimal curing

Step 7: Document Primer and Base Coat Application in Project Records

• Document the primer and base coat application in project records and CRM, linking them to the project file for reference during ongoing work and follow-up inspections

Step 1: Review Manufacturer Specifications for the Coating Material

• Review manufacturer specifications for the coating material, focusing on key details such as recommended application techniques, drying times, and environmental conditions

• Ensure that all team members involved in the application are aware of the guidelines

Step 2: Set Up Application Equipment and Confirm Calibration

• Set up application equipment such as sprayers or rollers and confirm that it is calibrated according to the manufacturer’s specifications

• Conduct a test application on a small area to verify that equipment is functioning properly

Step 3: Apply Roof Coating Material in Even and Controlled Layers

• Apply the roof coating material in even and controlled layers, maintaining a consistent thickness and coverage as specified by the manufacturer

• Follow recommended techniques for edges, seams, and areas with previous damage or repairs

Step 4: Monitor Environmental Conditions During Application

• Monitor environmental conditions such as temperature, humidity, and wind speed during the application, adjusting work schedules as needed to maintain optimal conditions

• Pause or delay application if conditions exceed the manufacturer’s specified limits

Step 5: Inspect the Applied Coating for Uniformity and Adherence

• Inspect the applied coating for uniformity and adherence, checking for any missed spots, pooling, or signs of improper adhesion

• Address any issues immediately to prevent further complications

Step 6: Allow the Coating to Dry and Cure According to Guidelines

• Allow the coating to dry and cure according to the manufacturer’s guidelines, avoiding foot traffic or additional work on the coated areas until fully set

• Monitor the curing process and document any deviations from the recommended conditions

Step 7: Document Coating Application in Project Records and CRM

• Document the coating application in project records and CRM, linking it to the project file for reference during ongoing work and follow-up inspections

Step 1: Review the Project Plan for Flashing Installation Requirements

• Review the project plan for flashing installation requirements, focusing on areas such as roof edges, valleys, and penetrations

• Confirm that the specified flashing materials and installation methods align with manufacturer guidelines and industry standards

Step 2: Prepare the Roof Surface and Flashing Materials

• Prepare the roof surface and flashing materials, ensuring that all contact areas are clean, dry, and free from debris or obstructions

• Cut flashing materials to the required sizes and shapes for each designated area

Step 3: Install Flashing in Key Areas According to Best Practices

• Install flashing in key areas according to best practices, securing it with the appropriate fasteners and sealants to prevent water intrusion

• Pay special attention to overlaps, corners, and junctions to ensure a watertight seal

Step 4: Inspect and Test Flashing for Proper Sealing and Stability

• Inspect and test the installed flashing for proper sealing and stability, checking for gaps, loose fasteners, or signs of improper adhesion

• Reapply sealant or adjust flashing as needed to maintain a watertight barrier

Step 5: Seal All Roof Penetrations with Compatible Materials

• Seal all roof penetrations with compatible materials, focusing on areas such as vents, chimneys, and skylights

• Use manufacturer-recommended sealants and techniques to ensure long-lasting protection

Step 6: Document Flashing and Sealing Tasks in Project Records

• Document flashing and sealing tasks in project records and CRM, including photos and notes of key installations and any areas that required special attention

• Link all information to the project file for reference during quality checks and client updates

Step 7: Communicate Flashing Installation Status to Key Team Members

• Communicate flashing installation status to key team members, such as the project manager and site supervisor, to confirm that all tasks have been completed to specification

Step 1: Schedule the inspection

Coordinate with the project manager to schedule the inspection at a time that minimizes disruption to ongoing work. Ensure all relevant personnel are informed of the inspection schedule.

Step 2: Prepare the inspection checklist

Develop a comprehensive checklist that includes all critical aspects of the roofing installation, such as material quality, installation techniques, and safety compliance. Use previous inspection reports to update the checklist as needed.

Step 3: Gather necessary tools

Ensure you have all necessary tools for the inspection, including a camera for documentation, a tape measure, a flashlight, and personal protective equipment (PPE) such as a hard hat and safety glasses.

Step 4: Conduct a visual inspection

Walk the entire roof surface to visually inspect for any signs of damage, improper installation, or material defects. Pay special attention to seams, flashing, and penetrations.

Step 5: Check the insulation quality

Verify that the insulation is installed correctly and is free from moisture or compression. Ensure that the R-value meets the project specifications.

Step 6: Assess safety and compliance

Ensure all safety measures are in place, including fall protection systems and proper signage. Check that all work complies with OSHA standards and local building codes.

Step 7: Evaluate site cleanliness

Inspect the site for debris and ensure that all waste materials are properly disposed of. A clean site is essential for safety and efficiency.

Step 8: Document findings

Record all findings in a detailed report, including photographs and notes on any issues identified. Use a standardized format to ensure consistency.

Step 9: Communicate findings to the crew

Hold a meeting with the crew to discuss the inspection results. Highlight areas of concern and provide guidance on corrective actions needed.

Step 10: Follow up on corrections

Schedule a follow-up inspection to verify that all corrective actions have been completed. Update the inspection report to reflect the status of these corrections.

Step 1: Review Site Cleanup Requirements Based on the Project Scope

• Review site cleanup requirements based on the project scope, focusing on key areas such as coating waste, debris from flashing installations, and leftover materials

• Confirm that all cleanup tasks align with safety and environmental regulations

Step 2: Gather and Organize Waste Disposal Equipment and Supplies

• Gather and organize waste disposal equipment and supplies, such as dumpsters, trash bags, and cleaning tools

• Confirm that all waste containers are properly labeled and positioned according to safety guidelines

Step 3: Remove Debris and Hazardous Materials from the Site

• Remove debris and hazardous materials from the site, following safety protocols for handling and disposing of chemicals, coatings, and sharp objects

• Use appropriate PPE and follow disposal guidelines to prevent contamination or injuries

Step 4: Clean Work Areas and Restore Site Conditions

• Clean work areas and restore site conditions, focusing on tasks such as sweeping, washing, and organizing leftover materials or equipment

• Confirm that all tools and supplies are properly stored and that the site is free from obstructions or hazards

Step 5: Dispose of Waste According to Environmental Regulations

• Dispose of waste according to environmental regulations, arranging for the removal of dumpsters or the transport of hazardous materials to designated facilities

• Verify that all disposal receipts and documentation are collected for record-keeping

Step 6: Conduct a Final Walkthrough to Confirm Site Cleanup

• Conduct a final walkthrough to confirm that all cleanup tasks have been completed and that the site is safe and presentable for client inspection or handover

• Document any remaining tasks or issues for follow-up actions

Step 7: Document Site Cleanup Tasks and Disposal Records in CRM

• Document site cleanup tasks and disposal records in CRM, linking them to the project file for reference during final inspections and client meetings

Step 1: Schedule the final inspection

Coordinate with the project manager and property owner to schedule a convenient time for the final inspection. Ensure that the roofing crew is available for any immediate corrections if needed.

Step 2: Prepare the inspection checklist

Create a comprehensive checklist that includes all aspects of the roofing work that need to be inspected. This should cover materials, installation quality, flashing, penetrations, and overall appearance.

Step 3: Gather necessary tools and equipment

Ensure you have all necessary tools such as a ladder, flashlight, moisture meter, camera, and the inspection checklist. Safety equipment like hard hats and harnesses should also be prepared.

Step 4: Perform a visual inspection

Conduct a thorough visual inspection of the roof surface. Look for any visible defects, debris, or damage. Ensure that the roof is clean and free of any materials that could cause future issues.

Step 5: Verify installation quality

Check that all roofing materials have been installed according to manufacturer specifications and industry standards. Pay special attention to the alignment and securement of shingles or panels.

Step 6: Inspect flashing and penetrations

Examine all flashing and roof penetrations such as vents, chimneys, and skylights. Ensure they are properly sealed and secured to prevent water infiltration.

Step 7: Check for uniformity

Ensure that the roofing materials are consistent in color and texture. Check for any irregularities that could affect the roof's appearance or performance.

Step 8: Test for leaks

Use a moisture meter to test for any hidden leaks. Pay special attention to areas around flashing and penetrations. Conduct a water test if necessary to ensure the roof is watertight.

Step 9: Document findings

Take detailed notes and photographs of any issues or areas of concern. Use the inspection checklist to ensure all areas have been reviewed and documented.

Step 10: Communicate with the crew

Provide feedback to the roofing crew based on the inspection findings. Discuss any necessary corrections or improvements and ensure they are addressed promptly.

Step 1: Verify substantial completion

Conduct a thorough inspection of the roofing work to ensure all contracted tasks are completed to the required standards. Use a checklist to verify that all aspects of the project meet the specifications outlined in the contract.

Step 2: Prepare the substantial completion notice

Draft a formal notice of substantial completion. Include details such as the project name, location, date of completion, and a summary of the work completed. Ensure the document is clear and professional.

Step 3: Schedule a meeting with the client

Contact the client to schedule a meeting at their convenience. This meeting can be held on-site or virtually, depending on the client's preference. Ensure all relevant project documents are ready for presentation.

Step 4: Present the substantial completion notice

During the meeting, present the substantial completion notice to the client. Walk them through the document, highlighting key points and confirming that all contracted work has been completed satisfactorily.

Step 5: Obtain client acknowledgment in writing

Request the client to sign the substantial completion notice to acknowledge their agreement. Ensure the client understands the document before signing. Provide a copy of the signed document to the client for their records.

Step 6: Address client questions or concerns

Be prepared to answer any questions or address concerns the client may have. Provide clear and professional responses, and if necessary, arrange for follow-up actions to resolve any outstanding issues.

Step 7: Document client acknowledgment

Record the client's acknowledgment in the project files. Ensure all documentation is complete and stored securely for future reference. This includes the signed substantial completion notice and any correspondence related to the meeting.